A Guideline for Migrating to Intrasript
Instructions for Administrators
Set Up Your Organization
Instructions For Doctors
Printing Documents
Creating Templates for Iscriptor
Instructions for MT's Using Iscriptor (Word 2003)
Adding New Phone Dictators
Download Training Materials
New Client Setup Form
Download our Word 2003 Editor, Iscriptor
Download our printing appication, Intrascript
Setting Up a Hospital or Clinic
There are three basic parts to setting up a clinic or hospital:
1) setting up the affiliate, doctors and assistants on your company's new login page.
2) installing and setting up the printing software (Intrascript) on your clients' computers.
3) installing and setting up DSS Player and Iclient for capturing and transferring voice files.
Instructions for Administrators
Set Up Your Organization
Instructions For Doctors
Printing Documents
Creating Templates for Iscriptor
Instructions for MT's Using Iscriptor (Word 2003)
Adding New Phone Dictators
Download Training Materials
New Client Setup Form
Download our Word 2003 Editor, Iscriptor
Download our printing appication, Intrascript
Setting Up a Hospital or Clinic
There are three basic parts to setting up a clinic or hospital:
1) setting up the affiliate, doctors and assistants on your company's new login page.
2) installing and setting up the printing software (Intrascript) on your clients' computers.
3) installing and setting up DSS Player and Iclient for capturing and transferring voice files.
Adjust Browser Security
1) In Internet Explorer add your website to trusted sites and customize security by going to Tools, Internet Options, Security, Trusted Sites. Add your website URL, then click OK. Make sure the security level is set to Low.
2) Put a shortcut for your website on their desktop by right clicking on your webpage (before you login) and select Create Shortcut from the dialogue box.
4) Disable popup blocking.
1) In Internet Explorer add your website to trusted sites and customize security by going to Tools, Internet Options, Security, Trusted Sites. Add your website URL, then click OK. Make sure the security level is set to Low.
2) Put a shortcut for your website on their desktop by right clicking on your webpage (before you login) and select Create Shortcut from the dialogue box.
4) Disable popup blocking.
Download Intrascript Printing Software
1) If at all possible we recommend you have someone in the doctors office download and install both programs from your website prior to an office visit for setup and installation. Any computers that will be used for dictation or transcrioption should be updated through Windows Update.
2) Go to your login page and click on the blue Instrascript download icon at the bottom left of the page.
3) Put a shortcut for your website on their desktop by right clicking on the webpage (before you login).
1) If at all possible we recommend you have someone in the doctors office download and install both programs from your website prior to an office visit for setup and installation. Any computers that will be used for dictation or transcrioption should be updated through Windows Update.
2) Go to your login page and click on the blue Instrascript download icon at the bottom left of the page.
3) Put a shortcut for your website on their desktop by right clicking on the webpage (before you login).
Install DSS Player
1) Insert DSS Player cd and follow directions for installing.
2) Open DSS Player.
3) On the main menu select Tools, Options. Under Download, check After downloading a file, delete original file. Then check After detecting the device, download all data.
4) Click the Communication tab and check Auto adjust Date and Time When Connecting to Recorder.
5) Ideally each recorder has a unique ID that associates voice files with each doctor, or affiliate. To set the ID make sure the cradle is plugged into the USB port of the PC.
6) Cradle the Olympus recorder.
7) Start DSS Player and select Download from the main menu, then select Transfer ID. Type in the handheld id.
8) Install and run Iclient from your website and setup local users.
9) Create default template in batch print (Intrascript).
1) Insert DSS Player cd and follow directions for installing.
2) Open DSS Player.
3) On the main menu select Tools, Options. Under Download, check After downloading a file, delete original file. Then check After detecting the device, download all data.
4) Click the Communication tab and check Auto adjust Date and Time When Connecting to Recorder.
5) Ideally each recorder has a unique ID that associates voice files with each doctor, or affiliate. To set the ID make sure the cradle is plugged into the USB port of the PC.
6) Cradle the Olympus recorder.
7) Start DSS Player and select Download from the main menu, then select Transfer ID. Type in the handheld id.
8) Install and run Iclient from your website and setup local users.
9) Create default template in batch print (Intrascript).
Intalling Voice Capture Software (Icient)
IClient is the software that scans your computer for voice files from digital recorders and it must be open and running on any PC that will be uploading voice files. It can be configured to detect the dictator based on the recorder id (set within the DSS program), or it can be configured to recognize the dictator based on a login and password collected on the resident PC (in the IClient program). Smart Mode uses the recorder id to associate voice files with the dictating physician so there is no login requirement to upload dictations. Upon docking the recorder in its cradle voice files are automatically swept from the recorder and associated with the appropriate physician then routed to the assigned MT for transcription.
Download IClient (it might ask you to load .NET Framework 1.1 from Microsoft prior to installing IClient. Follow the directions to install .Net Framework 1.1 redistributable before trying to do anything further) by opening your website and clicking on the Intrascript icon at the bottom of the login page. Installing the software will put an I-Client icon on the desktop.
IClient is the software that scans your computer for voice files from digital recorders and it must be open and running on any PC that will be uploading voice files. It can be configured to detect the dictator based on the recorder id (set within the DSS program), or it can be configured to recognize the dictator based on a login and password collected on the resident PC (in the IClient program). Smart Mode uses the recorder id to associate voice files with the dictating physician so there is no login requirement to upload dictations. Upon docking the recorder in its cradle voice files are automatically swept from the recorder and associated with the appropriate physician then routed to the assigned MT for transcription.
Download IClient (it might ask you to load .NET Framework 1.1 from Microsoft prior to installing IClient. Follow the directions to install .Net Framework 1.1 redistributable before trying to do anything further) by opening your website and clicking on the Intrascript icon at the bottom of the login page. Installing the software will put an I-Client icon on the desktop.
Setup and Using Iclient
Using Iclient
There are typically two users of Iclient: the doctor and/or the doctor's assistant. An assistant has the ability to manage different affiliates and can choose whether or not voice capture requires a recorder id or not. An assistant login allows multiple users to download voice files. Owners of voice files are recognized by the recorder Id or by doctor login. Voice files uploaded while logged in as a doctor will force all voice files to be assigned to the logged in user.
Setting Up Iclient
1) To begin using I-Client double click on the IClient icon and select Manage Accounts (Lower Left button).
2) Select New button on next screen to add a new account.
3) Enter the email address exactly as it is used and appears in the TDS User Account Information. Also, click Set Password and enter the same password used for logging into your website.
4) Enter your website name in the Intrascript Server field. It must be the EXACT name of your URL. For Example: transcriptiondigital.com. Do not include www unless that is how you log into your website.
5) Operating Mode is always set to Client.
6) To set Upoads click on or highlight the line under the Type heading for Voice.
7) Select Edit button. This will point the software to the correct files where dictations are stored.
8) Click Browse and go to your digital recorder folder. For Olympus DSS it is typically C:\Documents and Settings\All Users\Documents\DSSPlayer\Messages.
9) Check the Active box. It will appear after you have set the file path in step 6.
10) Check Automatically upload files when IClient starts.
11) Check Purge files on upload? (Select days from 3-10, recommended). This instructs the program to delete files on the resident PC after a set period of time (files are NOT deleted from the server).
12) Click Save and Close.
Uploading Voice Files
1) Double click on the Iclient icon on your desktop and enter your user ID and password.
2) The status screen should be running in the background on your computer so files will upload whenever a recorder is docked. History, logs and setup are available from this screen.
3) If logged in as an assistant, the affiliate and doctor can be changed by clicking on the lower right names.
4) When dictations are complete simply place the recorder in the docking cradle attached to your PC.
5) A dialogue box will pop up and ask you if you want to “Download from the detected device?” Click OK and all voice files on the recorder will be removed and downloaded onto your PC into the DSS Player Folders. Voice files will reside there until they are swept and uploaded to the server by Iclient.
There are typically two users of Iclient: the doctor and/or the doctor's assistant. An assistant has the ability to manage different affiliates and can choose whether or not voice capture requires a recorder id or not. An assistant login allows multiple users to download voice files. Owners of voice files are recognized by the recorder Id or by doctor login. Voice files uploaded while logged in as a doctor will force all voice files to be assigned to the logged in user.
Setting Up Iclient
1) To begin using I-Client double click on the IClient icon and select Manage Accounts (Lower Left button).
2) Select New button on next screen to add a new account.
3) Enter the email address exactly as it is used and appears in the TDS User Account Information. Also, click Set Password and enter the same password used for logging into your website.
4) Enter your website name in the Intrascript Server field. It must be the EXACT name of your URL. For Example: transcriptiondigital.com. Do not include www unless that is how you log into your website.
5) Operating Mode is always set to Client.
6) To set Upoads click on or highlight the line under the Type heading for Voice.
7) Select Edit button. This will point the software to the correct files where dictations are stored.
8) Click Browse and go to your digital recorder folder. For Olympus DSS it is typically C:\Documents and Settings\All Users\Documents\DSSPlayer\Messages.
9) Check the Active box. It will appear after you have set the file path in step 6.
10) Check Automatically upload files when IClient starts.
11) Check Purge files on upload? (Select days from 3-10, recommended). This instructs the program to delete files on the resident PC after a set period of time (files are NOT deleted from the server).
12) Click Save and Close.
Uploading Voice Files
1) Double click on the Iclient icon on your desktop and enter your user ID and password.
2) The status screen should be running in the background on your computer so files will upload whenever a recorder is docked. History, logs and setup are available from this screen.
3) If logged in as an assistant, the affiliate and doctor can be changed by clicking on the lower right names.
4) When dictations are complete simply place the recorder in the docking cradle attached to your PC.
5) A dialogue box will pop up and ask you if you want to “Download from the detected device?” Click OK and all voice files on the recorder will be removed and downloaded onto your PC into the DSS Player Folders. Voice files will reside there until they are swept and uploaded to the server by Iclient.
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